All Board members will actively recruit new members, attend CCPRO board meetings and events, and provide copy for the newsletter and the CCPRO website on a regular basis. CCPRO board members are also asked to assist with annual conference planning and organization.
President
- Conduct board meetings and appoint various committees as necessary to achieve the goals of CCPRO
- Appoint and serve on the Conference Planning Committee
- Provide President’s Message to communications coordinator for each newsletter issue
- Coordinate CCPRO presentations to other professional organizations
- Coordinate long-range planning for the organization
- Serve as coordinator of annual conference scholarships
Immediate Past President
- Serve as site co-facilitator for the annual conference
- Serve as information advisor to the president
- Represent CCPRO president at appropriate functions when he/she is unable to attend
- Provide newsletter articles to communications coordinator on a regular basis
- Serve as Sponsorship Coordinator (fundraising) for the organization
- Investigate Articles of Incorporation and insurance for the board
First Vice President
- Chair Conference Committee, which includes developing a time line, choosing a theme, developing the program of presenters, and prepare conference information for attendees (early registration and registration, call for conference presentations, and the conference program)
- Responsible for subcommittees associated with conference registration, transportation, and thank you letters to conference presenters
- Assist the president as needed
- Provide newsletter articles to newsletter editor on a regular basis regarding conference planning activities
- Present conference attendees and presenters with CCPRO gifts
Secretary
- Prepare and distribute board meeting announcements and agendas
Record and disseminate minutes of the CCPRO board meetings to all board members and associate board members - Maintain official correspondence files
- Provide a summary of board actions to the communications coordinator
- Serve as coordinator for the CCPRO Student Writing Scholarship
Treasurer
- Collect membership dues
- Provide financial reports at each CCPRO board meeting
- Handle all financial transactions for the organization
- Monitor organization investments
- Invoice members/non-members on an annual and/or as-needed basis
- Provide newsletter information to communications coordinator
Inland Empire/North/Central/Southern Representatives
- Assist regional colleagues in planning and hosting at least a drive-in workshop (ideally, in the fall) on issues of concern to members in the region
- Submit regional reports for board meetings, the newsletter, and electronic mediums (website, Facebook, etc.)
- Keep board and membership advised of issues of interest from the region
Communications Coordinator
- Serve as primary communications liaison for the CCPRO Board
- Serve as editor/publisher of the CCPRO newsletter
- Keep CCPRO web page, Facebook, and Twitter updated
Membership Coordinator
- Create and update a list of community college public information officers
- Implement membership strategies to encourage current members to renew and bring in new members
- Review/update membership application
- Review/update with membership information on the organization’s website
Legislative Coordinator
- Represent CCPRO at meetings of the Community College League of California’s Advisory Committee on Legislation
- Give input at committee meetings on topics of interest to CCPRO
- Write articles on legislative issues of interest to CCPRO members for the CCPRO newsletter
- Representative CCPRO at Sacramento meetings and events
- Serve as alternate to the CCLC Advisory Representative
- Remain current with statewide legislation and governmental issues
- Coordinate with the System Office, CCLC, and other statewide organizations to nominate CCPRO members to
Pro Awards Chair
- Coordinate the PRO Awards program for the conference, which includes developing a timeline, providing copy for Call for Entries, and PRO Awards program and recruiting and coordinating activities of judges (non-college judges)
- Review award categories and the number of entries per category, then present proposed revisions to the board for consideration
- Order award plaques and certificate and all PRO plaque
- Notify PRO Award winners, in writing, about categories in which they will win award(s) ◦Coordinate PRO Awards Banquet
Professional Development Coordinator
- Serve as coordinator for the CCPRO All Pro Mentoring program
- Work with the president and regional representatives to mentor or assign a mentor to any new PR professional in the region